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USSMC Conference Event and Planning Services


In the area of conference and event management, USSMC provides a full range of pre-site, on-site, and post-event services that include: Listed below are all efforts that may be will be incorporated in USSMC’s Project Pre-event, On-site and Post-event Services with the exception of Registration Fee Development, Site Selection and contract negotiation, Press room operations, speaker identification, recruitment and training save-the-date cards and other development promotional activities, translation signage interpretation, onsite reimbursement, Processing of honorarium and reimbursements, transcription services, registration fee development, hospitality suites and banquets and conference web design and development is being handled by another vendor. The remaining activities and deliverables not mentioned will be provided by USSMC to support any requirement.

Currently USSMC has a VASCUUP Master Agreement from Mary Washington University. Our Naics Codes are: 561920 - Conference Organizer and Event Planning 

USSMC  successfully hosted the Virginia Lottery agency sales meeting
at the Richmond Hilton Short Pump (Webinar)

When you work as a team you are able to accomplish great things. 

We help our clients reach their unlimited potential

Brenda Campbell President/CEO, USSMC 

USSMC's Virginia Lottery Event Gallery!

More From USSMC's Virginia Lottery Event Gallery

Our Recent ​Event Videos

         CEO of USSMC Conducting Quality Assurance                                                                            The Virginia State Governor's Presentation

Diamonds and Pearls Event

USSMC Successfully Planned the Enhancement Foundation's 1st Diamonds and Pearls Program

USSMC is committed to the Community!

Marketing: Television Interview for Diamonds and Pearls Event with Cheryl Miller
USSMC Scheduled this Marketing Opportunity for the Enhancement Foundation &
The Belle and Mistress of Ceremony for the Diamonds and Pearls Event and Partner with the Enhancement Foundation

Sheilah Belle “The Belle” has worked in the field of broadcast news, journalism and with the press for over 27 years. In addition to producing The Belle Report, Monday through Friday, The Belle currently produces and anchors the syndicated radio news show, The Belle Report Entertainment News Update, now airing in 57 markets across the country. The Belle is also the Mid-Day host on Radio One’s Praise 104.7FM, 100,000 watts. She is on from 10am to 3p.m., for one of the most powerful Gospel radio stations in the country based in Richmond, VA. Before being hired by Radio One, The Belle worked at Clear Channel Radio, now I Heart Radio, where her talent kept her behind the mic as News and Community Affairs Director and Talk Show Hostess for five 50,000 watts FM radio stations in Virginia, including the top Urban Radio Stations in Richmond and Norfolk, for more than 13 years​.

USSMC Pre-Event Services:

USSMC follows a planned event process when executing a conference.

  • Budget development.

  • Registration fee development.

  • Site selection and contract negotiation.

  • Agenda and program design and development.

  • Speaker identification, recruitment, and training.

  • Travel management and coordination.

  • Invitation design and distribution.

  • Save the date cards and other development promotional activities.

  • Exhibit planning

  • Materials development (programs, name, badges, name tents, and signs)

  • Attendee & exhibitor registration and services (mail, online, fax)

  • Attendee database development

  • Preparation of technical papers and presentations

  • Meal and break planning

  • Special event planning (receptions, hospitality suites, banquets, etc.)


USSMC On-Site Services:

  • Registration and message desk operation

  • Speaker and YIP liaison services

  • Press room operation

  • Exhibits show management

  • Audiovisual equipment operation

  • Translation, signage, and interpretation

  • Room set-up and monitoring

  • On-site reimbursements

  • Recording and note taking services

  • Conference website design

USSMC collaborates with key stakeholders such as community-based organizations, faith-based organizations, and government staff at the federal, regional, state, and local levels to ensure that events are designed to meet the goals and objectives of all involved organizations. We are experts at helping our clients identify and resolve issues around which a consensus must be reached before planning for an event can move ahead.

Take a Look at Other USSMC Conference Gallery Activities and Products

USSMC Post-Event Services:

  • Processing of honorarium and reimbursements

  • Vendor invoice review, reconciliation, payment

  • Production of summaries, minutes, and transactions

  • Financial reporting

  • Submission of post-event evaluations and recommendations

USSMC’s Meeting Support Services:

  • In House Registration Services

  • Professional Staffing

  • A/V Support

  • Walk-Around Characters

  • Creative Room-Drop Gifts

  • Hotel Food and Beverage Coordination

  • Trade-show Booth Décor

  • Registration Desk Décor

  • Administrative Support

  • Charismatic Speakers

  • Transcription Support

  • Creative Networking/Icebreaker

Take a Look at the U.S. Department of Health and Human Services (DHHS) SAMSHA Event Gallery 
USSMC provided Project Management and Logistical Support as the Event/ Conference Planner for this program.

U.S. Department of Homeland Security (DHS) Industry Day Event Gallery 
USSMC provided Project Management and Logistical Support as the Event/ Conference Planner for this program.

Take a Look at Our Marketing Partner Gallery

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